Effective Board Meetings – How to Run Effective, Efficient Meetings

How buildingbettertrustboards.org do you organize effective, efficient meetings

Your company depends on the board to relay crucial information to the internal teams and keep everyone focused on achieving overall goals. Unproductive or ineffective board meetings can lead to a reduction in productivity as well as an uneasy relationship with management.

To create effective meetings it is important to know the roles each member plays and the different styles of discussion that are present within your board. For example, some members might be more vocal and prone to talk first, while others may think before speaking. The board chair, executive director, or CEO should be spending time outside of the boardroom to know each individual member’s preferences, interests and preferences to be able to encourage engagement.

During the opening session of your board meetings, start by checking that quorum is present (a minimum number of board members required to legally conduct business). Then, ask the chair to discuss the highlights of the board package and pre-meeting calls, and set expectations for the remainder of the meeting.

The bulk of the board meeting should be focused on discussing strategies to encourage progress and how to overcome any roadblocks. The board can use this time to present new perspectives and inspire creative thinking. It’s also beneficial to have a dedicated portion of the agenda to legal and compliance matters to ensure that your board is in compliance with laws, regulations, and ethical standards.

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